Keep Copies

Eudora Tip #194/27-Aug-2003
Keep Copies

Some of my clients are concerned that if they keep too much email their machine will get too full. While that might be the case on very old Macs, especially if you receive many attachments, these days that concern is pretty well gone. A modern Mac with a hard drive measured in Gigabytes would store more email than you could send and receive in a lifetime.

I keep a copy of every single email I send and sometimes this can be very useful. Sometimes the recipient has a problem and loses their mail. I can simply send again anything I previously emailed.

Sometimes I need to send instructions to people. If I’ve done that once then I can easily send the same message to another person.

Last year I unfortunately had to go back to my correspondence with one client and print it all out as evidence in a court case. My case was very much strengthened by the fact that I had kept every single message we’d exchanged.

So, to keep copies of all messages you send: go to the Special menu and choose Settings. Scroll down to Sending Mail. Check the box beside Keep copies in the Message section.

I’m happy to keep most of my outgoing mail in the Out mailbox (and file it at the end of each month into a storage mailbox) but you can set up filters on outgoing messages if you like.