Outside Mailboxes
Eudora Tip #65/10-Jan-2001
Regular mail works differently in different places around the world. Here in New Zealand a house generally has a specially letterbox—generally made of wood or metal—at the gate or road end of the driveway. This can be tricky in Wellington, known far and wide for its high winds—if you don’t have a good clasp you can find your mail scattered to the far corners of the city.
Which brings me to today’s Eudora Tip. Scott emailed me and said, in part:
“I routinely keep about 3000 messages in each of 15 mailboxes. Archiving the messages gets them out of the main mailboxes, but not out of the application’s mailboxes entirely.
What I’ve done to reduce the number of messages in a mailbox, or to eliminate the messages entirely, is to simply Save all the messages in a mailbox as a text document. While it doesn’t allow the easy searching that you have in Eudora, you can use the search functions in Word to find pretty much what you need. It’s a little cumbersome if you need to refer to archives frequently, but then, that’s not what archives are for, are they?”
To which I replied: you can keep mailboxes outside the main folder, for easy archiving and still be able to use Eudora’s powerful and easy search facility. Here’s how, using an example mailbox called Personal:
Quit Eudora. Find your Mail Folder or Mailboxes on your hard drive (see Tip 46 for finding the Settings file—this is in the same place as the Mail Folder or Mailboxes). Move Mailbox Personal to another place entirely. Open Eudora and go to the Mailbox menu and choose Other. Locate the mailbox (eg Personal) and it will now show up in the list of mailboxes and behave just like all the others.
Scott replied:
“Now that’s a good idea… so I could take all of my 2000 mail, put it into one folder called “2000 Mail” and then move that folder outside of the Eudora Mail Folder, thus keeping all the mail intact but not burdening the program with all of the additional requirements for that load.” And after he did just that:
“It might be my imagination, but it sure feels like Eudora opened a darn sight faster after I moved the 140 MB worth of mailboxes outside of the Eudora Folder.”
“Either one of those methodologies works really well for archiving, but now that I’ve discovered the ease in which you can move an entire folder of mailboxes outside of the Eudora Folder I’m going to use that. I prefer that solution because you can still use the fabulous Eudora “Find” functionality.”
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